Form SF-20 - Sentinel Agreement

Primary Sponsor Responsibilities

As Primary Sponsor Dynasty Rail Services Ltd shall:

• Ensure that the worker is managed in accordance with the Sentinel Scheme Rules:
• Undertake checks of each individual’s suitability to work on Network Rail Managed Infrastructure prior to entering into primary sponsorship.
• Ensure that they are issued with the appropriate rule books, handbooks, PPE and other personal equipment required to carry out their role on Network Rail Managed Infrastructure.
• Ensure that their competence is maintained as required.
• Monitor and manage working hours in accordance with Network Rail standards.
• Arrange for medical surveillance and drug and alcohol screening to be carried out in accordance with Network Rail Standards.
• Respond to Sentinel requests for sub-sponsorship as soon as reasonably practicable, via the Sentinel website;
• Where the request is denied we will provide you with a reason for this via the Sentinel website;
• Provide details of restrictions on workers hours for the purposes of fatigue and working hours management;
• Provide 5 working days’ notice if we intend to de-sponsor an individual to allow you to take up primary sponsorship of that individual.

Sub-Sponsor Responsibilities

As sub-sponsor of Sentinel cardholders you agree to:

• Request permission, in writing, to use an individual via Sentinel at least 1 working day prior to the commencement of the shift and only use them once confirmation is received from us;
• Provide the following information for each individual
• The duty to be completed (PTS/COSS/Lookout etc.)
• Date(s) and start/finish times proposed;
• Location of work;
• Provide a copy of the risk assessment where any excess working hours have been approved;
• Notify us of any safety incidents as soon as is reasonably practicable and provide information to enable a local investigation to be carried out;
• Notify us of any breach of the Sentinel scheme rules as soon as is reasonably practicable and provide information to enable a local investigation to be carried out;
• Provide PPE as required including hi-visibility vest/jacket bearing the name of the sponsor responsible for putting the individual to work;
• Ensure suitable equipment is provided, which is required by the individual, to carry out their tasks whilst working on your behalf for example COSS / Lookout equipment, devices to read Sentinel cards where necessary etc.
• Accept full responsibility for arranging for the individual to attend the shifts you have requested them for and that there will be no re-course to us as the Primary Sponsor in the event that the individual does not attend site.
• Comply with Network Rail competence management requirements.
• Comply with all legal requirements including Right to Work legislation, the Agency Workers Legislation, Working Time Regulations, Health & Safety at Work etc. Act
• Hold adequate, valid Employers and Public Liability insurances.

Please endorse this document and return to the Primary sponsors nominated Sentinel Coordinator